A. Email Procedures

In an effort to reduce the dissemination of sensitive information to the general public, the following procedures shall be implemented:

1. E-mails regarding legislative, political or social issues should be sent to President Pamela Meanes at pmeanes@thompsoncoburn.com or Carla Allen at callen@armstrongteasdale.com.
   
   
2. E-mails regarding minutes or membership status should be sent to Kemba Logan at Kemba.logan@thehartford.com.
   
   

B. Agenda Procedures

1. Executive Board Agenda
   
   • To be placed on the MCBA Executive Board Agenda, a written request must be submitted to Kemba Logan on or before the first Tuesday of each month.
   
   
2. General Body Agenda
   
   • To be placed on the MCBA general body agenda, a written request must be submitted to Kemba Logan on or before the first Tuesday of each month.
   
   Written requests shall state the nature of the proposed item and the duration of your presentation. The request shall be mailed to Kemba Logan’s attention at P.O. Box 1543, St. Louis, MO 63188 or via e-mail at Kemba.logan@thehartford.com.

C. Speaker Requests at Meetings

In order for a non-member to address the membership, he/she must submit a written request at least one month in advance to his/her appearance. The request should include:

• the nature and purpose of the presentation;
• the duration of the presentation;
• a copy of any material(s) (handouts, power-point, etc.) which will be utilized during the presentation;
• a copy of any material(s) describing the presenter or the organization; and
• an indication regarding whether the presenter will be available for a question & answer session following the presentation.
  
  Emergency situations shall be evaluated on a case-by-case basis by the President and the Executive Board

If another organization/individual would like MCBA to co-sponsor an event with it, the organization/individual shall submit a written request at least two and a half months in advance of the event. The request shall include the following information:

• the nature and purpose of the event;
• the proposed date(s) of the event;
• the desired level of MCBA involvement and any monetary requirements; and
• any literature describing the event and organizer.
  

Finally, the organization shall be co-sponsored by MCBA due paid members

E. Event Request from MCBA Members

If any MCBA member would like to propose a new event, the member shall submit a written request to the Executive Board at least two and a half months in advance of the proposed event date. The request should include the following information;

• the nature and purpose of the event;
• the proposed date(s) of the event; and
• any necessary monetary requirements.

Your cooperation with the procedures is appreciated.

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